PRIVACY STATEMENT

MedEst Journal recognizes and respects the fundamental right to privacy of all individuals who interact with the journal, including authors, reviewers, readers, editors, and members of the editorial board. This statement describes how we collect, use, protect, and manage your personal data within the editorial system, in compliance with the ethical principles of scientific publishing.

Personal Data Collected

During the registration, manuscript submission, peer review, or notification subscription process, we may collect the following information:

  • Full name.
  • Email address.
  • Institutional affiliation (institution, province, country).
  • ORCID identifier.
  • Roles in the system (author, reviewer, reader, editor).
  • Manuscript metadata (title, abstract, keywords, etc.).
  • Editorial comments and decisions (within the framework of open peer review).

Purpose of Data Processing

The personal data collected will be used exclusively for the purposes stated by the journal, which include:

  • Management of the editorial process (submission, review, editing, and publication of articles).
  • Communication related to manuscripts (status notifications, revision requests, corrections).
  • Ensuring the transparency and traceability of the scientific process.
  • Generation of anonymous statistics on the editorial workflow (without identifying individuals).
  • Compliance with ethical and legal regulations (detection of plagiarism, conflict of interest management, authorship verification).

Confidentiality and Access to Data

The names and email addresses entered in this journal will be used exclusively for the stated purposes and will not be made available for any other purpose, nor will they be transferred, sold, rented, or shared with third parties outside the editorial process, except in the following cases:

  1. a) Open Peer Review: the names of the reviewers will appear in the published article, in accordance with the journal's editorial model.
  2. b) Legal Requirement: when ordered by a competent authority through a valid court order.

Access to personal data is restricted to the authorized editorial team and assigned reviewers, only to the extent necessary for the performance of their duties.

Data Retention and Deletion

  • Personal data will be retained as long as necessary for the fulfillment of editorial and legal purposes, including the permanent archive of published articles (which forms part of the scientific heritage).
  • Data from users who have not participated in the system for more than 5 years may be archived or deleted, unless their information forms part of a historical editorial record.

Data Subject Rights

You have the right to:

  • Access the personal data we hold about you.
  • Request the correction of inaccurate data.
  • Request the deletion of your data, unless there is a legal or editorial obligation to retain it (for example, if you are the author of a published article).
  • Withdraw your consent at any time (although this will not affect the lawfulness of the processing carried out prior to withdrawal).

To exercise these rights, please contact the editorial team: revistamedest@gmail.com

Security Measures

The journal implements reasonable technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. The editorial management system (Open Journal Systems — OJS) operates under updated security protocols and with role-based access restrictions.

Changes to This Statement

This Privacy Statement may be updated periodically to reflect changes in regulations, editorial practices, or technology. Any modifications will be published on the journal's website: https://revmedest.sld.cu/index.php/medest/index

Contact

For any questions, requests, or concerns related to the processing of your personal data, you can contact the Editorial Committee of MedEst Journal at: revistamedest@gmail.com